Tutor Application - Tutoring Chicago

Tutoring Chicago is a free one-to-one tutoring program for students in grades 1-9.

During the 2022-2023 school year, Tutoring Chicago will offer both in-person and digital tutoring options to our tutors/students. Within this application you will have an opportunity to tell us more about your needs and preferences. Our staff will do our best to accommodate these preferences but in some cases we may not be able to accommodate all preferences due to limited capacity.

Have you been a volunteer tutor with Tutoring Chicago in the past?

YesNo

What program did you participate in most recently?

SMARTLITMiddle School (7th & 8th grade)

Who was your Program manager during the 2021-2022 program year?

How many years have you volunteered with Tutoring Chicago?

Tell us about yourself!

First Name

Preferred Name

Last Name

Date of Birth (MM/DD/YYYY)

Volunteers must be at least 18 years old

please use an email you check regularly

Phone Number

Gender

Pronoun

Self described gender:

Do you speak Spanish?

Note: Some of our students need help with homework in Spanish or have parents who speak only Spanish.

If yes, do you feel comfortable communicating with your student’s parent 100% in Spanish and/or reading a student’s homework that is entirely written in Spanish and supporting them with completing it?

Highest level of education

Employer/Company

If enrolled as a student, name the institution

Job Title

If you are enrolled as a student, type “STUDENT”

Street Address

Tutoring Chicago may occasionally need to mail you items. Please be sure to include an up to date address with apt/unit # if applicable

Apt/Unit #

City

State

Postal Code

How did you originally hear about Tutoring Chicago?	Which of these best describes your path to finding TC on the internet?
Which platform?

Name of tutor/staff

Emergency Contact

Emergency Contact Name	Emergency Contact Phone Number
Relationship to you

Releases

SMART, MDL, & LIT Consent

I understand that if I am matched with a 1st-8th grade student, the following policies will apply:

– I understand that Tutoring Chicago is offering both in-person and digital tutoring options during the 2022-2023 school year. I understand that Tutoring Chicago will do its best to accommodate my preferences for tutoring but may not be able to in all cases. I understand that I will be expected to connect on time either digitally via Zoom or in person at one of our two locations with my assigned student, working on academic enrichment once a week. – I recognize that Tutoring Chicago will provide a schedule, guidance, resources and best practices for these sessions. I understand that it is my responsibility as a tutor to communicate with my student’s parent/guardian to facilitate any digital contact between myself and my student.

9th Grade Tutor Consent

I understand that if I am matched with a 9th grade student, the following policies will apply:

– My student and I will be connecting one-to-one independently throughout our participation in the Tutoring Chicago High School Program. I agree to meeting with my student once per week for 1.5 hours using an agreed upon method at an agreed upon time. – I recognize that Tutoring Chicago will provide a guidance, resources and best practices for these sessions. – I understand that it is my responsibility as a tutor to coordinate a tutoring schedule of my student and their parent/guardian. I understand that I will be provided with my student’s direct contact information and that I may contact them directly to coordinate tutoring sessions. I understand I should include my student’s parent/guardian in any written communication to my student. – I understand that Tutoring Chicago neither encourages or discourages in-person meetings between tutors and students and that if in-person meetings are the agreed upon method, it is my responsibility as a tutor to ensure that my student’s parent/guardian is aware of the tutoring arrangements. Any and all in-person meetings between tutors and students where parents/guardians are not present can only be scheduled in public settings and not within tutor or family homes. I understand that if I prefer to tutor my student digitally that I must share a link and calendar invite with my student’s parent/guardian (Zoom, Google hangouts, Skype, etc.) so that they are able to check in if needed. – I understand that Tutoring Chicago will provide me with a handbook with more details regarding policies and procedures for tutoring in the High School Program and agree to comply with these policies.

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Volunteer Attendance

Consistency and reliability are key to a successful tutoring experience. In the case that a tutor will be absent, they are responsible for notifying the program. Excessive absences and/or a deteriorating commitment on the part of tutors can affect a child in a manner adverse to the goals and mission of Tutoring Chicago. A pattern of uninformed absences may lead to dismissal from volunteering with the program.

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Volunteer Training

I understand that I must complete a mandatory orientation before being assigned to a student. I understand that in addition to this initial orientation, I am required to complete a minimum amount of additional training modules before I begin tutoring my student and that periodically I will be asked to complete additional training modules as instructed by Tutoring Chicago staff.

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Contact Information

Tutoring Chicago uses tutors’ email addresses and phone numbers to send weekly reminders, monthly newsletters, and other program announcements. Active tutors are expected to remain subscribed to emails and read them. Tutoring Chicago shares tutors’ email addresses with parents and teachers as requested to help create a dialogue and support the students. We do not share your information with any other groups unless specifically related to tutoring (e.g. tutors in your classroom or partner tutors).

I understand that Tutoring Chicago will assign me to a team of 8-12 tutors and that my contact info will be shared with other tutors in my team groups. Each team can meet at the beginning of the year to establish their own norms, expectations, and meeting schedules. These teams are meant to connect tutors in the Tutoring Chicago community to other volunteers that can support them with tips and resources. Teams that are interested are also welcome to connect socially.

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Health and Safety / COVID-19

I agree that I will comply with any health and safety policies and procedures put in place by Tutoring Chicago or our partner facilities. I understand that Tutoring Chicago will make these policies known and available in the tutor handbook and in ongoing communication updates that will be sent to me. I understand that Tutoring Chicago will continue to monitor and assess safety risks and follow the guidance of our in-person facilities and local health officials.

I agree to inform my program manager if I am not feeling well and stay home from tutoring. I understand that if I or someone I have had close contact with tests positive for COVID-19, I must report it to my program manager. By submitting this form, I acknowledge the contagious nature of COVID-19 and voluntarily assume the risk that I may be exposed to or infected by COVID-19 by mere presence during scheduled tutoring sessions and that such exposure or infection may result in injury, illness, permanent disability, and death. I understand that the risk of becoming exposed to or infected by COVID-19 may result from the actions, omissions, or negligence of my student and others, including, but not limited to, employees, volunteers, and program participants and their families. I hereby release Tutoring Chicago from any and all claims arising from or in connection with any direct COVID-19 impact while I am participating in weekly tutoring sessions. I attest that all information in this form is true.

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Media Release

Tutoring Chicago often takes photos and videos during tutoring or related events. As a volunteer, your image in a photo or video may end up on our website, social media channels, brochures, or other publications in connection with Tutoring Chicago for publicity or fundraising without requiring further approval. I understand that Tutoring Chicago may publicize my first name and last initial without advanced approval.

I understand and agree to the media releaseI understand and DO NOT agree to the media release

Background Check

I hereby give TUTORING CHICAGO my consent to review criminal or public records for any record of arrest or conviction concerning offenses that may affect my eligibility to volunteer. All tutors must complete and submit a background check form on an annual basis. New tutors will be sent a request via Verified Volunteers after completing orientation.

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Off-site Contact

TUTORING CHICAGO neither encourages nor endorses in-person, off-site independent contact and activities between tutors and students. If such relationships and/or activities are to take place independent of a tutoring session, TUTORING CHICAGO is not responsible for accidents and/or incidents arising from such events.

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Claims

In consideration of being permitted to participate, I do hereby waive and release TUTORING CHICAGO and all affiliates, directors, employees and volunteers from any and all claims of injuries, including death, property damage or loss, which may occur on account of participation in the program, including field trips and special events.

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Commitment

I am willing to volunteer at TUTORING CHICAGO for the duration of the 2022-2023 school year based on my preferences. I am able to make this commitment to the child I am matched with. In the event that I am unable to continue volunteering, I will notify a Tutoring Chicago staff member as soon as possible.

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Privacy

Tutoring Chicago’s privacy policy can be viewed here . I understand and agree to Tutoring Chicago’s privacy policy.

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Reference
Please list one professional reference

Full Name

Relationship

What grade levels do you prefer? 1st-3rd4th-5th6th-8th9th	What is your preferred tutoring method? In-person at St Vincent dePaul Center 2145 N Halsted St (SMART and LIT) In-person at Hope Learning Academy 1628 W Washington Blvd (SMART only) Digitally (All programs)if you have a strong preference, please pick one only.
Which program do you prefer? SMART LITMiddle SchoolHigh School if you have a strong preference, please pick one only.	What tutoring night can you attend? MondayTuesdayWednesdayif you have a strong preference, please pick one only. Tutors working with 9th graders may have tutoring outside of M-W

Volunteer Tutor Application 2022-2023

Tell us about yourself!

Where/when would you like to volunteer?

General Questions

Releases

Tutoring Chicago is a non-profit, tax-exempt charitable organization under Section 501(c)(3) of the Internal Revenue Code and is a registered non-profit organization in Illinois.

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